Yesterday, June 9, we had our first of two voting opportunities for Project Caleb. The motion that was voted on is listed below for your information. The Official Board in response to the concern about those who would like to vote but for various reasons cannot, have offered this avenue for expression.
If you are not able to attend the next one on Thursday, June 13 at 7 PM at the church you may express your level of support yourself in the following way. As stated below it cannot be counted as an official vote but it will be used to help the church understand your interest in the project and level of support. Please use the following format. This expression must be into the church anytime this week before Thursday at 7 PM.
Thanks for your interest in Trulls Road Church and we look forward to announcing the results of the vote this coming Sunday, June 16.
Project Caleb Expression of Support
Trulls Road Free Methodist Church
June 9 & 13, 2013
This form allows you to express your interest and support level
for the proposed major expansion at Trulls Road Free Methodist Church if you
are not able to attend one of the two Society Meetings on June 9th or
13th. Since our guiding, governing
document does not allow for absentee voting, (reference The Manual of the Free
Methodist Church in Canada, Paragraph 315), the Trulls Official Board is
upholding this practice and yet has made provision for a general expression of
support. It will be assumed that
you are up to date on the scope of the project and have prayerfully considered
the motion that is coming before the membership. These expressions will help in indicating the overall
support for or against the project.
Please note, this expression will not
be counted as an official vote.
This form may be used by either members or adherents of
Trulls. The results will be noted
after the member’s vote is announced.
No names will be publicly released, only a summary of the support for or
against the proposed motion.
Please print your name, sign this form and return it to the church by no
later than 7 PM on Thursday, June 13, 2013. These forms will only be viewed by the elected tellers and
will be destroyed right after they are counted. Email versions are acceptable. Please send your copy to trfmc@rogers.com. Thanks for your
understanding in this matter.
I am in favour of the proposed motion. Yes _______ No________
Name: (Printed) ___________________________
Signature: _____________________________
Proposed Project Caleb Motion
by the
Official Board of Trulls Road Free Methodist Church
for approval
June 9 and 13, 2013.
Preamble:
The
Official Board, affirming the recommendation of the Project Team, hereby
invites Trulls Road FMC to expand our current facilities. The following five parts make up the
foundation for the vote of approval on June 9 and 13, 2013.
1. Part A: The
conceptual drawings and plans proposed to the congregation (as prepared by HS
Architect) at the June 2 and 6, 2013 meetings will provide the basis for the
following actions:
a. Detailed plans to be drawn
up which will provide for accurate budgetary figures for all aspects of the
project, both construction costs and that which is known as soft costs, (those
things outside of the actual building construction costs.)
b. Applications to be made to
the Town of Clarington for both a Site Plan Agreement Amendment and a Building
Permit at the appropriate times.
c. Prepare to proceed with a
Capital Giving Campaign in the fall of 2013 .
d. Selection of a suitable
builder.
e. Construction to start in the
Spring of 2014 pending a successful giving campaign and as soon as weather
permits.
2. Part B: That
the overall budget set for this project is not to exceed $1.6 million dollars.
3. Part C: It is
understood that TRFMC by virtue of approving this expansion is hereby committed
to undertaking a mortgage to help finance the project on an as needed basis
depending on the amount raised and the timing thereof. A Project Caleb Capital Giving Team
will give leadership to the details of a Giving Campaign which includes a
financing plan to be presented in detail as a part of the Campaign.
4. Part D: We are
grateful that nearly $500,000 is being held in our current building fund which
will be applied to this project. Therefore,
the total $1.6 M needed is reduced by this amount at the outset making the
Giving Campaign Goal approximately $1.1 M.
5. Part E: The
final step of approval will come after the Giving Campaign which allow the Official
Board to propose the full extent of the expansion depending on the amount of
financial support received and pledged.
Motion: Making every effort to
honour God and give Him glory in the process of expanding our facilities, it is
moved that TRFMC approve the conceptual plans as presented on June 2 and June
6, 2013 along with a proposed budget figure of ‘not to exceed $1.6 Million’, and to
proceed as per the above five part preamble.
Voting Procedure: As per the Manual of the FMC, absentee voting is not
permitted by Society Members. We
therefore encourage as many as possible to attend one of two possible dates to
vote. Either June 9 or June 13
will be duly called Society Meetings in order to allow for the maximum number
of people to vote. Attendance will be taken at both meetings to ensure one vote
per member. The total vote cast
will be announced on June 16 during the morning service and published on our
Project Caleb blog.
Required Support: The Official Board has set the level of support for Project Caleb
at 2/3rds (two thirds) of the members voting. However, it is anticipated that there will be a
significantly higher level of support demonstrated.
Free Methodist Church in
Canada Approval: All building
projects must also receive the approval of the Board of Administration of the
FMC in Canada. A formal
application will be made pending the results of the Society Meeting vote by the
Official Board.
We appreciate your
attendance for this important decision in the life of Trulls. Please continue in prayer.
Hope to see you at either
the June 9 or June 13 voting occasions.
